MN HIV Services Planning Council Meeting

December 11, 2007

9:00 am – 12:00 noon

Plymouth Congregational Church

1900 Nicollet Avenue, Minneapolis

Minutes

 

Council Members Present:

 

Hazel Erickson (Co-Chair)

Chris Bernard

Paul Eknes-Tucker (Co-Chair)

Mike Behl

Rob Pioli

Keith Henry
Dave Rompa

Hank Jensen

Ephraim Olani

Francis Mark

Jennifer Houston

Rosetta Hunt

Karin Sabey

Jerry Moss

Gary Novotny

Susanne Pfeil

Council Members Absent:

 

Shelia Mills

Alvine Siaka

Gilbert Achay

Ama Sabah

Randall Guilford

Gerry Tyrrell

Peggy Darrett-Brewer

 

Consultants:

 

Becky Kroll - CLEAR

Bob Tracy

Guests:

 

Nick Metcalf

 

G-HAT:

 

Redwan Hamza – DHS

Sheila Murphy - Hennepin County

Jonathan Hanft - Hennepin County

Andy Ansell - DHS


Planning Council Staff:

 

Wendi Kistner (minutes)

Tim Sullivan

 

 

Quorum Present? Yes

 

I.                    Welcome and Introductions; Lighting of the Candle

Paul stated he would be presiding and called the meeting to order at 9:05 am.  Introductions were made.  Paul lit the candle for hope.

 

II.                 Review the November 13, 2007 Meeting Minutes and Proposed Agenda

The minutes and agenda were approved by unanimous consent.

 

III.               Open Forum

No items.

 

IV.               Co-Chairs Report

·         The Co-Chairs are continuing to work with Part B on the MOU. 

·         Hazel Erickson was elected Council Co-Chair at the last meeting.

 

V.                  Staff Report

·         Please pay close attention to the December meeting schedule.  Some of the meeting times and locations have changed due to construction at HPP.  Wendi lists the current week’s schedule on her voicemail.

 

VI.               Part A Update, Jonathan Hanft, Hennepin County

A.      HRSA Update – Karen Mercer is the new acting Northeast/Central project officer.

B.       The Connecting to Care training will be held on December 12-13.  There are still openings if people are interested in attending.

C.      Hennepin County will be joining the CAEAR Coalition.

D.      The next meeting of the Ryan White Funding Group will be on Monday, December 17th from 10:30-12 at MAP.  Everyone is welcome to attend these meetings.

E.       The MAI condition of award has been received.

 

VII.             Part B and ADAP Update, Redwan Hamza, DHS

A.      The World AIDS Day event at Intermedia Arts went very well.  All of the feedback received has been very positive.  Andy thanked the Council for being a community partner in the event.

B.       DHS has received guidance on their grant application.  The application is due in 60 days from the date of notice.

 

VIII.          Committee Reports

A document entitled Committee Report Summaries was distributed.

·         Community Voice – Working to train committee members on the different service areas.

·         Executive –

o        ACTION ITEM: Part A MOU – Tim walked Council members through a document entitled Ryan White Program Part A Grantee and Minnesota HIV Services Planning Council Memorandum of Understanding.  The majority of the changes occur in section 8.  Questions/Comments:

§         Karin asked why the wording was changed from “the independent evaluator will survey Council members” to “the independent evaluator may survey Council members”.  Tim said this was changed to state that an independent evaluator may not be necessary.  After discussion the wording was changed back to may because the language implied that even if an independent evaluator is used they are not required to gather Council input.

§         MOTION: a motion was made to approve the MOU with the noted change above.  A second was made and it passed unanimously with a vote of 14-0.

·         Membership & Training – no meeting.

·         Needs Assessment & Evaluation –

o        Continued reviewing key points for SAR reviews. 

o        Still looking for a co-chair. 

·         Operations –

o        The committee decided that only two employees from each agency can sit on the Council at the same time unless they are filling a mandated seat.  This will be a bylaws recommendation that will come at a later date. 

o        The committee will be discussing who is eligible to serve as Council Co-Chair.

·         Planning & Priorities –  

o        ACTION ITEM: Reallocation Proposal – Jonathan walked Council members through a document entitled 2007 Reallocation Proposal.  Questions/Comments:

§         Susanne asked why additional funding is being put into Nutritional Supplements.  Redwan said there will likely be increased utilization and expenditure because the nutritional formulary was expanded to include more supplements and the monthly cap was raised to $160 from $60.

§         MOTION: A motion was made to approve the reallocation proposal.  A second was made and it passed by majority with a vote of 14-0 with Dave abstaining because of conflict of interest.

o        ACTION ITEM: Service Area/Activity Definitions Proposal – Jonathan walked Council members through three documents entitled Core Medical Services and Support Services List; Core Medical Services Definitions; and Support Services Definitions.  Questions/Comments:

§         MOTION: A motion was made to approve the service area and activity list.  A second was made and it passed unanimously with a vote of 14-0.

 

IX.               Systems Assessment Preliminary Report, Bob Tracy

Bob attended the meeting to resent his preliminary report on the service assessment he has been doing on the Oral and Behavioral Health Service Areas.  He walked Council members through a document entitled Oral & Behavioral Health Services Assessment.  He will be presenting his recommendations to the full Council in February.

 

X.                  Unfinished Business

No Items.

 

XI.               Announcements and Evaluation

 

Meeting Adjourned at 11:25 am

 

Meeting Summary:

  • The Part A MOU was approved by the Council.
  • The Council approved to reallocate $239,200 so that it will be spent by the end of the fiscal year.
  • The Council approved the service area and activities definition lists.  These lists will be used during the next prioritization process which will begin in January.
  • Bob attended the meeting to present his preliminary findings for the Oral and Behavioral Health services assessment.  He will be presenting his recommendations to the Council at the February meeting.

 

Documents Distributed Before the Meeting:

·         Agenda

·         Minutes from October 9, 2007

 

Documents Distributed At the Meeting:

·         Committee Report Summaries

·         Ryan White Program Part A Grantee and Minnesota HIV Services Planning Council Memorandum of Understanding

·         Core Medical Services and Support Services List

·         Core Medical Services Definitions

·         Support Services Definitions

 

 

WK/tds